01
PILOT CONNECTOR
Wisa
Students, classes and school-year structures through controlled import/export and shadow comparison.
School platform · Belgium & Europe
One school platform for teaching, follow-up and communication.
Learovia brings scheduling, attendance, reports, parent communication and mobile apps together in one calm workspace for primary and secondary education.
GCP region BelgiumAI only after opt-inComplete data export
One signal needs attentionEverything else is calmly bundled
Regional curriculum frameworks
KOV
GO!
OVSG
POV
Built in Belgium · GCP region Belgium (europe-west1)
Why this has to change
Where schools lose time and trust today.
Not because teams do not know their job, but because the software too often gets in the way. You feel that in communication, follow-up and every school day that runs harder than it should.
01 / 06
Slow and cumbersome
Teachers move through too many separate screens for tasks that should be one smooth flow. That costs time in the classroom, in staff work and during reporting periods.
02 / 06
Message overload for parents
Push at 10pm on Sunday. Five duplicates about the same field trip. No distinction between urgent and routine. Parents stop reading — and miss what actually matters.
03 / 06
Reports not linked to learning outcomes
Grades sit detached from what the inspection actually checks. During audits, schools manually reconstruct which outcomes were tied to which assignment.
04 / 06
No usable schedule
Substitutions communicated by separate email. Cancelled lessons visible only after the student arrives home. The schedule is a PDF nobody can read on their phone.
05 / 06
Unclear data sovereignty
Where is your students' data? Which subcontractor sees it? Processor agreements are vague. GDPR debates resurface at every parent council meeting.
06 / 06
Vendor lock-in without negotiating power
One supplier, one-sided price increases and no practical exit path. Schools deserve a credible alternative with verified imports and complete exports.
What the platform does
Sixteen daily school workflows, one calm workspace.
From first attendance to a published report, teachers, leadership, parents and students keep working in the same context.
SCHEDULE
Real weekly schedule with substitutions
Rooms, teachers, classes, absences. Parents and students see changes immediately on their phone. PDF export for staff-room boards.
ATTENDANCE
Attendance and regional administration
Half-day granularity, doctor's note workflow and controlled administrative exports. Regional connectors are enabled only after their format and credentials are validated.
CURRICULUM
Curriculum frameworks per region
Assignments and assessments link to the school's selected curriculum framework. Flemish frameworks are available; additional regional packs are activated after validation with pilot schools.
COMPETENCIES
Competency levels per student
Six levels from "to begin" to "fluent". Recency-weighted from the last evidence points — a measurable basis for reports.
REPORTS
Report publication with an assistant
Period-by-period generation, linked evidence and optional AI sentence suggestions. The teacher approves, edits or rejects.
MOBILE
Mobile for every school role
Parents, teachers and students receive a role-specific mobile experience alongside the web portal. Apps are enabled only after their critical workflows pass production validation.
COMMUNICATION
Messaging without parent overload
Work-hours policy, urgency budget, quiet hours, automatic translation into 8 languages. Messages people actually read.
PRINCIPAL
Promotion engine + heatmaps
End-of-year run that promotes each class to the next. Class-attendance heatmap for pedagogical follow-up.
PLANNER
Assignments, tests and school calendar
One agenda for lessons, deadlines, tests, trips and changes. Students see today while teachers plan ahead.
GRADEBOOK
Grades, rubrics and report review
Enter assessments, retain feedback, apply rubrics and route reports through homeroom or leadership review.
PARENT MEETINGS
Appointments without email ping-pong
Schools publish slots, parents book per child and teachers confirm or move a meeting without losing context.
RESERVATIONS
Book rooms and equipment
Request a sports hall, laptop cart or studio. Availability, approval and cancellation stay visible to the team.
SERVICE DESK
Helpdesk and digital forms
Questions, certificates and school forms become trackable conversations instead of messages in a shared inbox.
CONTENT
Courses, news and staff documents
Learning material, school news, agreements and internal documents get a clear home with role-based access.
STUDENT CARD
Digital card, QR and consent
A mobile student card with verifiable QR, plus parent consent for media, trips and data sharing.
ADMIN
Enrolment, billing and year rollover
Track enrolments, school invoices, payments and the move into a new school year from one leadership flow.
Connects to your school environment
Existing systems remain useful.
Learovia integrates where the flow can be verified. Every connector has an honest status, an export path and school-level logging.
02
PILOT CONNECTOR
Informat
Repeatable data transfer with validation report, error list and rollback manifest.
03
PILOT CONNECTOR
Broekx
Parallel import and export for schools retaining their administration package during transition.
04
CONFIGURABLE
Microsoft Entra ID & Google Workspace
SSO through verified OIDC identities, exact redirect allowlists and explicit school invitations.
05
OPT-IN
OpenAI
Assistant features with school budgets, minimal prompts, human approval and provider/model audit.
06
CONFIGURABLE
BigBlueButton & Jitsi
Live lessons from the familiar school context, activated with the school's chosen video service.
07
AVAILABLE
iCalendar
Calendar subscriptions for personal, class and school calendars using the common calendar standard.
08
PRODUCTION BASE
Google Cloud
Cloud SQL, GCS, Redis and stateless services in a European GCP region with separate runtime roles.
09
AFTER CERTIFICATION
Discimus
Submission, validation and reconciliation activate only after provider credentials and a successful parallel run.
10
AFTER CERTIFICATION
eID & itsme
Login options remain hidden until contracts, certificates and web/mobile callbacks pass end to end.
What it looks like
Seven real screens from the platform.
No wireframes, no placeholders. These are screens from the actual web and mobile experience schools use.
01 · UI
A calmer school-team dashboard
Scattered notifications become actionable signals. Quiet hours, digests, workload and human AI review sit together.
02 · UI
Learning and reporting
Course spaces, assessments, grades and student follow-up remain one recognisable teacher workflow.
03 · UI
Parent meeting planning
Available, booked and confirmed appointments without spreadsheets or email ping-pong.
04 · UI
Enrolment and school billing
Leadership and administration follow enrolment, processing, balances and payments in one cockpit.
05 · UI
Digital student card
A verifiable QR card for library, lunch pass, bus and school restaurant, without sensitive data in the code.
06 · UI
Parent app
Messages, absences and day-to-day follow-up on mobile, without noise.
07 · UI
Teacher app
A fast mobile entry point for attendance, messaging and today's class work.
Why Learovia
A business case that also works on the school floor.
A school platform should do more than look modern. It should reduce admin, improve parent communication and be simpler to roll out for the whole team.
01
Less admin in every school day
Scheduling, attendance, reports and communication live together. Teams spend less time re-entering data, switching modules and hunting for context.
02
Calmer parent communication
Parents see only what matters to them, in a clear per-child flow. That reduces overload and increases the chance that important messages are actually read.
03
Faster rollout without months of chaos
Pilots can start from a recognisable web experience and mobile apps that match the real work of teachers, administration and parent follow-up.
04
Predictable cost, clear exit path
Schools get a modern platform without locking themselves in for years. Pricing stays understandable and data export remains available if priorities change.
For schools that do not fit one standard template
Language, care and pedagogy deserve a proper place.
Every school works differently. Learovia combines regional education workflows with support for newcomer language learning, alternative pedagogies, students with care needs and a real internal workspace for the school team.
WELZIJN
Welfare module with 3-tier care model
Broad base care, increased care, extended care. Student dossier with confidentiality levels (team / care team / CLB only). Federation with CLB via explicit shares. Crisis flows built in for the care coordinator.
View the module →OKAN
OKAN mode for newcomer language learners
Intake flow with home language and prior education. CEFR progression across 4 skills (listening/speaking/reading/writing, A0 → B2). Decretal transition-readiness check (12 months + minimum A2). Parent communication automatically translated to home language.
View the module →METHODE
Freinet, Dalton, Steiner, Jenaplan
One toggle in the director settings. Narrative reports instead of grades (Freinet/Steiner/Jenaplan). Task letter flow for Dalton. Period education for Steiner. Stamgroep for Jenaplan. Hybrid with regular is also possible.
View the module →STUDIUS
AI tutor that does not give answers
Refusal model for students: asks Socratic questions, escalates after 3 misuse attempts to the teacher. Safety layer (self-harm/abuse) escalates directly to care coordinator. No Studius for kindergarten — pre-literate age.
View the module →LERARIUS
AI copilot with 6 capabilities
Report phrases, eindterm tagging, class issue analysis (attendance+competency+activities), parent thread summary, differentiation suggestions, lesson plan draft. Source-grounded: every suggestion shows the data the AI used. The teacher always decides.
View the module →SCHOOLWERKING
Replace Intradesk with something workable
Internal workspace for the team: documents, meetings with agenda + minutes, ACL per person or per role, calendar visible to all staff by default. Flat structure, no folder spaghetti, search-first.
View the module →ACCESSIBILITY
Real UDL component library
OpenDyslexic toggle, reading ruler, Pomodoro focus timer (ADHD), color overlays (Irlen), visual schedule (ASD), chunked text for cognitive load. Not "accessibility is opt-in afterthought" — built into every page.
View the module →MIGRATION
5-phase Smartschool migration with reverse button
Discovery → shadow mode (running parallel) → pilot per class → module switchover → decommission. At any time 1-click export to Smartschool bulk import format. No vendor lock-in, not with us, not with Smartschool.
View the module →How it works
Seven new modules, in detail.
Not a marketing summary — the actual mechanics, the pedagogical reasoning, and what a teacher or care coordinator sees on screen. What's described here is in the code you receive.
WELFARE
Three care tiers, one dossier, CLB federation
The Flemish care continuum is not marketing speak — it is established in education law. Learovia follows the continuum strictly: broad base care (tier 1) is implicit, increased care (tier 2) and extended care (tier 3) have a structured dossier with actions, follow-ups, and CLB federation.
What breaks today
In Smartschool, "care" is spread across notes, messages, and Word files on the shared drive. Nobody knows what information whom may see. CLB workers receive emails with PDF attachments — a GDPR nightmare.
How Learovia fixes it
One dossier per student, with explicit confidentiality levels: team-visible, care-team-visible, or CLB-only (federated, only via explicit share). Actions are recorded chronologically, with type (observation, intervention, meeting, referral, note) and optional follow-up date.
Care coordinator workflow
- 1. Class teacher flags a student — opens an increased-care dossier (tier 2).
- 2. First action: observation (behaviour, schoolwork, social interaction).
- 3. MDO decides on external support — escalation to tier 3 (confidentiality auto-narrows to care-team-only).
- 4. CLB worker receives explicit share grant — can now read + write that one dossier.
- 5. Monthly follow-up via scheduled action nudges.
- 6. Close dossier with closing note once student fits back in tier 1 (base care).
Why it works this way
The care continuum requires gradation of interventions and of privacy. A class teacher must be able to see a student gets extra support, but not necessarily the family-context details that the CLB worker discusses. By storing confidentiality as a first-class attribute in each dossier, we avoid the "all or nothing" culture that pushes schools toward informal email.
OKAN
Reception education with CEFR progression
OKAN students (Newcomer Language Learners) follow a separate track — minimum 1 year, with explicit transition-readiness criteria. Learovia follows the decretal rules exactly and gives the OKAN teacher a working tool instead of a spreadsheet.
What breaks today
Smartschool has no OKAN module. Schools track CEFR levels in Excel, transition moments in a Word document, and parent communication happens via Google Translate copy-paste by the teacher.
How Learovia fixes it
One intake flow records home language, country of origin, prior education, and literacy. Progress is recorded periodically across four skills (listening / speaking / reading / writing), CEFR-aligned (A0 → B2). A readiness engine determines if the student is ready for transition per decretal rules (≥ 12 months + minimum A2 across all 4).
OKAN teacher workflow
- 1. New student: intake form — home language required, rest optional.
- 2. Platform auto-generates first A0 checkpoint and expected transition date (1 year later).
- 3. Every 6-8 weeks: progress checkpoint with the 4 CEFR levels.
- 4. After 12 months: readiness engine marks eligibility (green) or gives reason (red).
- 5. On green: care coordinator/director can register transition to regular class.
- 6. Parent messages auto-translated to home language (LibreTranslate, EU-sovereign).
Why CEFR and not "fluent Dutch"
CEFR (European Reference Framework) is not edu-jargon — it is the framework the OKAN teacher uses in training and that connects to the parents' integration track. By tracking 4 skills separately we get a fairer picture: a student can present fluently orally (B1) while writing still sits at A2. The readiness rule "all 4 ≥ A2" prevents premature transition.
METHOD SCHOOLS
One toggle, a full pedagogy stack
Freinet, Dalton, Steiner and Jenaplan are not edge cases — together they represent hundreds of Flemish schools that Smartschool consistently treats as deviation. Learovia has a built-in mode per method, with correct out-of-the-box defaults.
What breaks today
A Freinet school wanting narrative reports in Smartschool must rewrite templates manually every term. A Dalton school wanting task letters imports Excel files. A Steiner school is forced to use grades it pedagogically rejects.
How Learovia fixes it
One dropdown in director settings enables the method, with preset defaults overriding most pedagogical choices: narrative report for Freinet/Steiner/Jenaplan, task letter for Dalton, period-education blocks for Steiner. Feature flags remain adjustable — a hybrid school combines.
Configuration per method
- Freinet → uses_grades=false, narrative report, circle minutes enabled, free-text module.
- Dalton → task-letter flow per 2 weeks, freedom-in-bound dashboard for students.
- Steiner → period-education blocks (4 weeks), handwritten-style report option, year-rhythm calendar.
- Jenaplan → stamgroep structure, block periods (speaking/playing/working/celebrating), celebration calendar.
- Hybrid → manual selection of features from each method (for blended schools).
- Regular → standard grades + competencies, classical report periods.
Method schools deserve no workaround
A platform treating method schools as "regular school with cosmetic changes" misunderstands the pedagogical project. A narrative report is not "the same report without grades" — it is a fundamentally different evaluation philosophy where the growth of the child matters more than position on a scale. By bringing method-config to the heart of report generation, Freinet and Steiner teachers can truly follow their pedagogy.
STUDIUS
An AI tutor that doesn't say the answer
Turning ChatGPT loose on homework teaches students nothing but copy-paste. Studius is built on the opposite principle: refusal is the core competency. The AI asks Socratic questions, suggests strategies, references earlier material — but never gives the final answer.
What breaks today
Students using ChatGPT to solve math exercises pass exams until they sit in a test room. Teachers cannot detect this, and the education system has no alternative that respects their pedagogical role.
How Learovia fixes it
Studius uses only the AI service a school explicitly enables and does not provide ready-made final answers. It offers intermediate steps and Socratic questions; repeated misuse or a safety risk becomes visible to the teacher or care coordinator.
Safety layers
- Pre-filter: scan message for self-harm or abuse signals (NL+EN patterns). Match → direct supportive answer with 1813/1712 helplines, escalation to care coordinator.
- Misuse detection: count "give me the answer" attempts. At 3 → lock conversation + notify class teacher.
- System prompt per age band: kindergarten blocked, lower (6-12) gets short sentences and max 3 sentences per answer, secondary gets full Socratic explanation.
- Post-filter: regex check on "the answer is", "= [number]", "the solution is". Match → rewrite to Socratic fallback.
- Audit log: every turn with refusal-reason + safety-flag in a tenant-scoped table. Care coordinator can inspect any escalated conversation.
Refusal as pedagogy
A good teacher rarely answers a student question directly — the first reaction is almost always a counter-question: what have you tried? what do you know about this? which step would you take first? Studius is not Socrates cosplay; it is an AI explicitly trained to imitate that teacher reflex. The difference with ChatGPT is fundamental: ChatGPT optimises for "helpfulness", Studius for "learning yield".
LERARIUS
AI copilot, designed for teacher work
Lerarius supports concrete teacher work: report writing, lesson preparation, differentiation, parent conversations and class follow-up. Every suggestion shows which school information was used.
What breaks today
A blank AI chat makes teachers explain the full context every time. The result can sound convincing without making clear what it is based on.
How Learovia fixes it
The teacher chooses a familiar task and the relevant class, student or assignment. Lerarius drafts from selected school information and keeps the sources visible. It never publishes automatically.
Source-grounded workflow
- The teacher chooses a task and the class, student, assignment or period it concerns.
- Learovia shows in advance which information will be used, such as attendance, learning evidence and open work.
- The assistant creates a first draft without adding names or figures outside the selected information.
- Sources remain visible beside the proposed text.
- The teacher edits, accepts or rejects the suggestion.
- Only after that decision can the text move into a report, message or lesson plan.
Source-grounding as professional duty
A teacher writing a report phrase about a student is professionally accountable for what it says. A report phrase from an AI without source citation cannot be professionally endorsed. By linking every Lerarius response to its source data, the teacher remains the final authority — the AI does only the typing work, not the judgement.
STAFF WORKSPACE
Intradesk, finally workable
Every school team needs a workspace that is neither the messaging module nor Google Drive. Schoolwerking is that — flat structure with categories instead of folders, ACL per person or per role, and search-first navigation.
What breaks today
Intradesk is a disappointing UX from 2008 with nested folders no one can navigate. The alternative — Google Drive — splits the school into two data worlds, with privacy implications and no integration with the rest of the platform.
How Learovia fixes it
A flat list of documents + meetings, categorised (policy / procedure / minutes / note / calendar / other), searchable in title and content. ACL is per-document or per-meeting, with principal = person or role ("all teachers"). Calendar category automatically readable for all staff. Director sees everything.
Access rules
- Director → owner scope on everything in the school, no ACL needed.
- Author → owner scope on own documents + meetings.
- Calendar category → automatically read for all staff roles (no secret calendar).
- Explicit ACL → grant per person ("this person may read") or per role ("all class teachers may write").
- No ACL match → no access (default deny, except director/author/calendar).
- Archive document (owner only) — removed from search results, not deleted.
Flat structure wins over folders
Folder structures come from a world where storage was expensive and search was slow. A school team has neither — storage is free and search is instant. A flat structure with categories + tags + full-text search finds a document faster than anyone can click through a folder hierarchy. Bonus: new staff don't need to learn folder conventions.
ACCESSIBILITY
UDL components built in, not as plugin
Universal Design for Learning is not "an accessibility button in the corner" — it is a design principle saying every student deserves an interface that works for them. Learovia has a component library with 7 aids, available on every page.
What breaks today
Accessibility in Flemish edtech usually means: a dark mode and larger fonts. For students with dyslexia, ADHD, ASD, dyscalculia or dyspraxia, that's insufficient. Aids are often sold as separate apps that don't integrate with the platform.
How Learovia fixes it
An accessibility toolbar (♿ button bottom-left) opens a panel with 7 aids. Students themselves choose what's on — preferences persist, including in the mobile app.
The 7 components
- OpenDyslexic toggle → switches system font to dyslexia-friendly.
- Text size → A / A+ / A++ (proportionally larger).
- Background colour (Irlen) → cream, blue, green, pink tint — reduces visual stress.
- Reading ruler → horizontal tinted band following cursor — helps line tracking for dyslexia.
- Focus timer → Pomodoro (5/10/15/25 min) with progress ring — ADHD focus aid.
- Reduce motion → respects prefers-reduced-motion automatically, also manual.
- Visual schedule (ASD) → pictogram + label strip with current activity marked.
Not one accessibility, but many
Dyslexia, ADHD and ASD have contradictory needs. What helps a student with dyslexia (OpenDyslexic font, colour overlay) can distract a student with ADHD. What gives an ASD student structure (visual schedule, repeating routine) can cognitively overload a student with dyscalculia. The answer is not an "accessibility mode" but individual control — each student configures what works for them.
AI assistant for teachers
Four AI features — opt-in, transparent and under school control.
A school can activate OpenAI for assistant features. We minimise transferred data, record provider and model usage, and keep every final decision with the teacher or school.
OpenAI is a separate subprocessor when AI is enabled. The applicable data-processing terms and potential international transfers are documented transparently before activation.
WITH EVERY REPORT
Report sentence assistant
Optional AI suggests report sentences from selected learning evidence. The school controls activation and budget; the teacher approves, edits or rejects every suggestion.
WITH EVERY MESSAGE
Messages in 8 languages
Parents receive messages in Dutch plus their own language: FR, EN, DE, AR, TR, PL, RO, UK. Translation via self-hosted LibreTranslate with tenant-scoped cache.
WITH EVERY ASSIGNMENT
Curriculum suggestions
You describe the assignment; the assistant suggests outcomes from the school's regional curriculum framework. The teacher confirms the link.
WEEKLY PER CLASS
Early absenteeism detection
Four pure-statistics detectors: weekday residual, 10-day cluster, two-proportion z-test trend, consecutive unjustified. No LLM — auditable and explainable.
Mobile
A focused mobile experience for three roles.
Not one app with three tabs. Three separate apps, each optimised for its user. iOS and Android, built with React Native (Expo).
- Push notifications that respect quiet hours
- Offline reading for reports and messages
- Biometric login (FaceID / fingerprint)
- Consent toggle per channel, per child
- Under 12: no direct student-teacher DMs
iOS (App Store)
Android (Google Play)
Pricing
Three clear tiers for schools and school groups.
No hidden fees, no annual contracts with auto-renewal. Monthly invoicing, cancellable per trimester.
Pilot
€4.50
per student per year — first school year at half price
- Agreed pilot modules
- GCP hosting in Belgium
- Onboarding + data import
- Complete data export
- Email support
Recommended
Standard
€9
per student per year — from year 2
- Everything in Pilot
- Recovery and continuity commitments
- AI features opt-in
- Education-specific updates
- 1 business day SLA for email support
Plus
€12
for umbrellas >5 schools or >1500 students
- Everything in Standard
- 24/7 incident response
- Custom integrations (SAP, Wisa)
- Monthly product review
- Dedicated account manager
Concrete example: a primary school with 350 students pays €1,575 in the first school year and €3,150 per year from year two, excluding VAT where applicable.
Ready to talk?
One pilot school per region, first school year at half price. We show the platform with your real school context — your classes, your periods, your learning outcomes.
Request a demo